You can’t fix what you can’t find—or bill for.
For service and construction contractors, sloppy inventory and truck stock management quietly kills margin:
- Techs buy parts locally because they “didn’t know we had it”
- Trucks carry thousands of dollars in untracked material
- Warehouses don’t line up with what’s in your system
- Parts get used on jobs but never hit the work order or invoice
If your inventory lives half in your accounting software and half in your techs’ heads, you’re going to bleed cash.
An integrated ERP system like SAMPro is designed to stop that by linking Inventory & Procurement Management tightly to field service, construction, and job costing.
Where Ghost Inventory Comes From
Ghost inventory is the stuff you paid for but can’t see clearly:
- Parts sitting in trucks, not in the system
- Materials staged on jobs but not tied to a cost code
- Returns that never make it back into stock
- Duplicate purchases because nobody trusts the numbers
When data from multiple sources isn’t reconciled, inventory becomes a rough guess, not a reliable asset.
What Integrated Inventory Looks Like in SAMPro
SAMPro’s Inventory & Procurement components don’t live in isolation—they’re wired to the rest of the platform:
- Purchasing & Requisitioning – POs and requisitions tie to jobs, warehouses, and cost codes out of the gate.
- Warehouse Distribution & Shop Floor Control – Stock levels and movements are tracked centrally.
- Equipment Rentals & Shared Assets – Usage and costs are assigned to jobs and entities correctly.
Data collected in Work Order Management, Payroll, Invoicing, AP and Purchasing flows automatically to job costing, eliminating double posting and giving you a true picture of material usage.
Closing the Loop with the Field
The field is where inventory actually moves. If techs can’t interact with the system easily, nothing else matters.
With TechAnywhere and SAMPro:
- Techs can pull parts from truck or warehouse and record usage on the spot
- That usage immediately updates stock levels
- Job costing and billing get the material cost automatically
- You get real-time visibility into what each vehicle is carrying
No more scribbled notes, no more “I’ll add it later,” no more mystery shrink.
Better Decisions, Not Just Better Counts
Once you trust your inventory numbers, you can start making smarter calls:
- Standardize truck stock for different crews and job types
- Reduce emergency supplier runs and rush charges
- Use data analytics (DBAnalytics) to see which materials you should stock deeper vs buy just-in-time
Because inventory is integrated with job costing and financials, your construction analytics and service reporting start reflecting the real cost of doing business, not just what made it into the system.
Stop paying for parts twice.
Talk to the SAMPro team to see how integrated inventory, truck stock, and job costing can eliminate ghost inventory and put real control (and margin) back in your hands.
